The Treasurer's duties include, but are not limited to:

● Prepare an annual budget and present to the Board of DIrectors at the beginning of each season.

● Liaise with Accounting firm to prepare annual Financial Statements and present at the Club AGM.

● Manage the bookkeeper.

● Keep an accurate historical record of transactions in Quickbooks covering income such as membership
payments through RAMP, fundraising income, sponsorship income, and payments to employees, third
parties, and CKC/CKO affiliates.
○ Manage Chart of Accounts to ensure all transactions are itemized appropriately
○ Liaise with the bookkeeper to ensure:
■ Run reports on program registration through RAMP to reconcile daily Credit Card
deposits and e-transfers in Quickbooks
■ Ensure digital image of all invoices and receipts are uploaded to Quickbooks and
attached the the applicable transaction to be retained in file digitally.
■ Reconcile all transactions in a timely manner to ensure all reporting options are
up-to-date

● Maintain the club’s bank records.
○ Accept e-transfers for membership payments
○ Reconcile income from RAMP
○ Pay utility bills (auto withdrawal)
○ Prepare payments for CKO/CKC participation/regattas
○ Liaise with bookkeeper to ensure:
■ Reconcile transaction fees paid out to Global Payments on the first of each month
○ Reimburse member expenses in a timely manner and ensure an effective reimbursement
program is in place
○ Prepare funds for capital expenditures
○ Liaise with account representative at bank to ensure the Club accounts provide the best
possible services for the lowest fee
○ Liaise with the account representative at the bank to apply for Club Credit Cards.

● Manage all payroll functions.
○ Ensure all employees complete applicable forms including Employee Information, TD1 Tax
Form, Direct Deposit Form

○ Liaise with bookkeeper to ensure:
■ Accurately input all Employee information into Quickbooks and set up bi-weekly pay
structure
■ Receive timesheets from Boat House Manager electronically and import into Quickbooks
to ensure historical records are maintained for hours worked
■ Process payroll bi-weekly by direct deposit
■ Ensure all government guidelines are followed with respect to Statutory Holiday Pay and
Vacation Pay (as necessary).
○ Process and send T4 slips in a timely manner
○ Report and make payments to WSIB
○ Complete and submit ROE to Service Canada for each employee at the end of his/her summer
work period
○ Send monthly bank statements to bookkeeper

● Manage Club Insurance Policies.
○ Complete all necessary forms and submit to A. Gallagher as requested
○ Make premium payments in a timely manner to ensure all coverages are in place
○ Have full knowledge of the current Club Insurance policies and make recommendations to the Board of Directors as necessary regarding coverage updates

● Prepare a monthly Treasurer Report to be presented at the monthly Board Meeting.
○ YTD P&L Statement to Budget
○ Current Balance Sheet
○ A presentation of current trends, missing targets, or other financial updates

● Monitor the RAMP registration system and follow-up on non-payment of program fees. Liaise with CPC
Registrar as necessary to ensure registration accounts are up-to-date and outstanding accounts have
follow-up.

● Add program fees to member accounts during the season, as necessary, and follow-up on payment options.

Please send resume and cover letter to collingwoodpaddletreasurer@gmail.com

We look forward to hearing from you. Don't hesitate to reach out with questions and/or to arrange a call or meeting to discuss the role. 

Research historical information, provide tours, assist clients with research and input data

Provide general administrative support, reception coverage and help with office cleaning.

• Receive, direct and relay telephone messages, fax messages and email
• Greet and direct the general public to the appropriate staff member
• Receive, open and distribute mail to appropriate staff member
• Operate standard office equipment such as the photocopier and printer
• Book room appointments
• Tasks to help keep the office tidy
• Small projects as assigned

• assist with client based activities such as arts and crafts, meal times
• assist with special events and programs
• Café assistance serving food, clearing tables etc.
• physical maintenance of the residence and landscape