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The Board meets at least eight times a year and generally takes the summer months off (as well as December and January, although this fluctuates based on need). Board Members are expected to participate in occasional activities such as fundraisers, board subcommittees (when required), and participation in email discussions (only when in-person or virtual discussion is not possible).
Meetings are held virtually, ensuring accessibility for all Board members located throughout a large region. Board meetings are often not more than one hour in length, given members are expected to have reviewed the Board report beforehand.
Duties & Responsibilities:
· To resolutely uphold the interests of CONTACT Community Services, avoiding conflicts of interest in personal or other business.
· To maintain the confidentiality of restricted Board information.
· To be open to serving as an active member on at least one board appointed committee (if possible).
· To attend Board and committee meetings on a regular and timely basis,with a full understanding of the agenda and accompanying package. All materials are circulated in advance to allow for ample time for member review. The ED encourages any member to reach out for clarification prior to the meeting to help support efficiency at the meetings.
· To conduct Board business in a professional manner.
· To be an active participant in all Board issues, providing a positive influence; open to change and creative problem solving.
· To interact with all other Board members with respect and dignity.
Skills and Abilities of Individual Board Members:
· Experience in the field or lived experience related to the organization’s mission and purpose.
· Knowledge and skills in one or more areas of board governance: policy, finance, programs, legal, personnel, and advocacy.
· Experience with strategic planning and organizational development.
· History and knowledge of one of the South Simcoe communities: Essa, Adjala-Tosorontio, Innisfil, New Tecumseth,Bradford West Gwillimbury.
· Experience with communications, branding and/or philanthropy.
Variety of volunteer positions which focus on patients, visitors and staff. Positions available in ambulatory care reception, Inpatient Units, gift shop, reminder telephoning, diagnostic imaging Xray, CT, Mammography, Bone Density, Surgical Day Care (Post anaesthetic care unit)
- Coffee Kiosk and Gift Shop, duties include:
- Preparation of coffee & tea
- Cash handling
- Providing friendly and efficient service to our patients, physicians, staff, volunteers and visitors
- Second hand store providing low cost goods, clothing, and miscellaneous small housewares.
- Stocking shelves
- Helping operate the cash register
- The following elementary school programs are always in high demand:
- More than Money (Grades 3-6) In JA's More than Money program, students are introduced to the intersection of financial literacy, entrepreneurship and social studies learning objectives. Throughout the program students will have the opportunity to think like an entrepreneur and develop business strategy and money-management skills that they can apply to a simulated business.
- Our Business World (Grades 5-6) In JA’s Our Business World program, students explore how businesses are created and what makes them thrive. Using games and multimedia, students learn about innovation, start-ups and self-employment
- Dollars with Sense (Grade 7) In JA's Dollars With Sense program, students get the vital tools they need to make smart financial decisions, live debt-free and become savvy investors. Students learn personal money management skills that they can apply to their lives, beginning now.
- Economics for Success (Grade 8) In JA's Economics for Success program, students take a closer look at the advantages of staying in school, as well as learn what’s needed to succeed in today’s workforce. Volunteers from the local business community partner with classroom teachers to help students see the link between education and achieving their goals.
Volunteer staff are needed for: Stocking shelves, picking up materials locally, completing minor repairs, assisting the public with their purchases and sorting electronic waste recycling.
They perform a wide range of duties including:
Sorting and Pricing Donations
Organizing and Displaying Merchandise
Designing Window Displays
Integral part of creating awareness in the community of the services that we provide and who we provide them for. They will steer the organization towards a sustainable future by adopting sound, ethical and legal governance and finance management policies.
Working collaboratively with other members of the Imani’s Place Team, the Board Director will work toward the following, as a volunteer:
• Demonstrated experience required (paid or volunteer)
• Various professional backgrounds are welcome
• Make sure the organization has adequate resources to fulfill its mission
• Attend regular board meetings
• Make a commitment to actively participate in board and committee meetings (where applicable)
• Stay informed about organizational and committee matters
• Participate in fundraising for the organization
• Deliver to a high standard, in often challenging circumstances, both ethically and professionally and are able to work collaboratively in a culturally diverse organization.
• You will demonstrate a commitment to the organization’s mission and values.
Oversee the development of high-level financial policies and their review by the
• Assist in the preparation of the annual budget and its presentation to the board
• Ensure that the appropriate monthly or quarterly financial statements are
reviewed by the board
• Ensure that the board regularly monitors the organization’s financial
performance and alerts it to any important discrepancies between planned and
• Ensure that the organization maintains the appropriate financial books and
records and that these are accurate and up to date
• Ensure that government tax filings and remittances are submitted on a timely
• Ensure that payroll and other liabilities are settled in a timely manner
• Serve as a co-signer of cheques with at least one another signing officer
• Ensure that excess funds and reserves are properly held and invested
• Verify that donations are handled appropriately and that grants, and service
delivery contracts are accounted for in accordance with the requirements of
• Meet with the external auditor annually 3, or more often if needed, to identify
any financial control and record keeping problems or deficiencies and oversee
action by the Executive Director and financial officer to address them
• Recommend to the board the need for a review or renewal of the auditing
• Assists the Executive Director and board chair with the development and
presentation of the annual report
• Present or co-present the organization’s financial report and recommend
appointment or reappointment of auditor at the Annual General Meeting
• Helps, along with the Executive Director, keep the board informed of important
financial events, trends, and issues relevant to the organization
Administrative: help with mailings, thank you letters, grant writing, etc.
Events: we run events year-round, which require volunteers to keep them running smoothly
Committees: we have several ongoing and adhoc committees that meet during the year
Chapter Leadership Council (CLC)
Volunteers would be responsible for stocking shelves, cleaning the store, re-organizing items, aseembling product, and assisting customers. Volunteers who are interested should visit the website to register to volunteer.
Volunteers must wear certified safety shoes, be capable of lifting up to 25lbs, able to stand for extended periods of time and be comfortable with 2-3 step instruction.
Café volunteers assist with the operation of the Café by providing staffing and services. Responsibilities include:
- Serve customers of the Café
- Perform opening and closing procedures as required
- Record sales using a cash register, handle cash and maintain records
- Refill condiment containers and supplies as needed
- Conduct inventory and indicate need for replacement as needed
- Keep café area clean and clear of debris
- Tidy and restock books/DVD's/Cd's as necessary
Here are some of the many opportunites for you at the Port Hope Fair and we're ready to match you with your interests.
- Set up/tear down crew - carry and set up display tables, attach skirting, put up temporary barriers, place ticket booths at entrances, place cement barriers on track
- Gates/admission booth - sell tickets, apply wristbands
- Beer tent - sell tickets or serve drinks, stock coolers. Smart serve required to serve only
- Parking attendants - direct cars to available parking
- Assist with childrens events - pedal tractor pull, childrens pet show
- Committee members for Event/Entertainment, Promotion, Sponsorship, Recruitment, Site Planning
- Section Heads and helpers for display area (baking, canning, crafts, photography etc
- Associate Directors
* taking tickets,
* distributing programs
* responding to questions in reference to what is playing, history of orchestra
* be available from 1:00 pm to 6:00 pm on day of Concert
* helping with beverages at break time
* cleaning and or setting up for the concert
* re directing people to the appropriate doors for ticket purchases
* amongst other duties as assigned by the volunteer coordinator