Volunteer Admin Coordinator

(Urban Pantry, Barrie Good Food Box)

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Position ID: V-ORI0386 Last Modified: 14 Aug 2018 Last Full Update: 14 Aug 2018
Opportunity Details
ContactJenna Zardo, Coordinator, Barrie Good Food Box; Phone: 705 715-2255 * 705-791-2432; Email: barriegoodfoodbox@gmail.com
DutiesPurpose: 
To assist Barrie Good Food Box Pack Day Leader, Barrie Good Food Box Steering Committee  
and/or BGFB Volunteers with administrative tasks to support the Barrie Good Food Box. 
Authority: 
The Admin Coordinator has the authority to complete all admin tasks as assigned under responsibilities. The Admin Coordinator answers to the Barrie Good Food Box Steering committee.  
Responsibilities: 
• Maintain an ordering and pick-up process for purchasers Work with the Barrie Good Food Box Steering Committee to ensure consistent policies, processes and strategies across volunteer and member activities. 
• Maintain website, email, phone, social media and Google Drive 
• Check order sites to ensure accurate GFB schedules, flyers and order forms. Replace as needed. 
• Pick up cash orders from order sites on the Thursday morning before the pack 
• Download online orders from website and compile order list 
• Order produce from supplier 
• Email box contents list and order list to Pack Day lead. Double check order list for inputting errors before sending to Pack Day Leader 
• Send email reminder to purchasers on the Monday before the pack 
• Email newsletter to purchasers on pack day (or arrange to have it printed for pack day) 
• Send out quality survey on the Monday after the pack 
• Contact the BGFB Steering Committee if you are unable to complete tasks due to unforeseen circumstances  
• Ensure the confidentiality to the best of her/his ability of all information and the rights of privacy of all purchasers, volunteers and steering committee members 
• Some duties may be delegated to other volunteers in coordination with the Treasurer and/or Pack Day Leader 
Additional Duties: 
• Update GFB data in online community databases as required including on 211 (which is an affiliate of NSMhealthline) and Community Reach 
• Check GFB phone for messages once a week and daily the week before pack day 
• Pass on messages to Pack Day Leader regarding volunteering, food box feedback and other Good Food Box consumers’ concerns 
• Promote the Good Food Box through assisting with updating promotional materials and promotion of GFB internally and in the community 
• Communicate with order sites through email, phone calls and visits to sites 
• Communicate and link with community agencies and organizations as relevant to achieving program outcomes for the Barrie Good Food Box 
• Promotes the addition of more order sites and/or pack sites 
• Work with any additional staff who are hired from grant money
More Info Linkbarriegoodfoodbox.com
Ages16 year(s) and up
Areas of InterestCommunity / Neighbourhood Volunteering ; Food Services / Nutrition
Skills/ExperienceAccounting & Finance ; Communication & Interpersonal Skills ; Confidentiality ; Customer Service ; Dependability & Trustworthiness ; Friendly & Outgoing ; General Computer Skills ; Leadership ; Patience ; Planning & Organizing ; Positive / Cheerful Demeanor ; Self-Motivated / Work Independently ; Team Work ; Web & IT ; Writing & Editing ; Qualifications and Skills: 
• Good interpersonal and communicational skills 
• Non-judgmental attitude toward people 
• Ability to work on your own as well as with the Pack Day Leader 
• Knowledge of Barrie Good Food Box  
• Good computer skills in Word, Excel, Wordpress, Google Drive  
• Ability to delegate duties to meet deadlines 
• Patient and understanding 
• Flexible and adaptable 
• Must have access to a vehicle
Commitment LengthMedium Term (4 months to 1 year)
Interaction LevelSolitary ; One-on-one ; Small Group
Minimum Hours3 / Month
AccessibilityFully Accessible
Number of PositionsBarrie: 1 individual(s) 
 
1 individual(s) needed in total.
TrainingTraining is provided
TransportationDriver License required ; Car required
Agency Details
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Organization NameUrban Pantry, Barrie Good Food Box
Office PhoneCell 705-791-2432 * 705-791-BGFB
E-Mailbarriegoodfoodbox@gmail.com
Websitebarriegoodfoodbox.com
Address & Map
Barrie, ON
 
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